Frequently Asked Questions

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Last site update:
12th July 2017

 

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  1. What is PubVolc?
  2. Why should I use PubVolc?
  3. How do I submit my journal article?
  4. Can I only submit an article if I am one of its authors?
  5. Can I submit details of books, conference proceedings etc?
  6. Why can't I upload an electronic version of my article?
  7. Why do you want my email address, and what will you do with it?
  8. PubVolc only accepts recently-published articles. How recent?
  9. How do I request a reprint?
  10. Who chose the keywords?
  11. How can I make changes to the entry for my article?
  12. How do I import my article from my citation management software?
  13. My email address has changed, can you update my details?
  14. How do I contact the moderator?
  15. Who moderates PubVolc?
  16. How is PubVolc funded?
  17. Which volcano's profile is in the PubVolc logo?

1. What is PubVolc?

PubVolc is a web-based database of recent volcanology articles. Anyone can add details of their latest article to the database; once the details have been checked by a moderator, they can be viewed by anyone visiting the PubVolc website. Once a month, a digest of all the articles added that month is emailed to the volcano listserv where it reaches thousands of volcanologists and volcanophiles.

Pubvolc is completely free to all, which means that volcanologists who do not have the resources to pay for journal subscriptions are able to keep up-to-date with the latest research. The PubVolc website makes it easy for readers to get in touch with the author of an article to request a reprint, or to discuss the research.

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2. Why should I use PubVolc?

If you are an author, PubVolc is a great way to make sure that your latest research reaches the global volcanology community rapidly, maximising its impact. Details of your article will be emailed to the volcano listserv where it reaches thousands of volcanologists and volcanophiles. Even if you have published your work outside the normal volcanology literature, submitting to PubVolc will ensure that the work is not missed.

The volcanology literature is growing at an every-increasing rate. Keeping up-to-date with the latest research is time-consuming for all, and impossible for those without the resources to pay for access to journals. PubVolc does the hard work for you, collating details of recent articles and delivering them to you, free of charge.

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3. How do I submit my journal article?

Go to the submission page and fill in the form. You will be asked for reference information for your article, but you cannot upload a copy of the article itself (why?). When the details you submit have been verified by a moderator, the article will be added to the PubVolc database. At the end of the month, a digest of all the articles added that month will be emailed to the volcano listserv where it reaches thousands of volcanologists and volcanophiles.

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4. Can I only submit an article if I am one of its authors?

No, anyone can submit any article. If the corresponding author's email address is published in the article, please also include this - in this case the author will be sent an email informing them that their article has been submitted. We hope that it will become commonplace for authors to submit their new articles to PubVolc as a matter of course. However, if you find an article of interest to the volcanology community, please do submit it - the author is likely to be delighted to increase the reach of their work.

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5. Can I submit details of books, conference proceedings etc?

No. PubVolc is for peer-reviewed articles that are published in established international periodicals. If you have recently published a book, you might consider sending an email to the volcano listserv to let people know.

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6. Why can't I upload an electronic version of my article?

Most journal articles are protected by copyright, which is owned by the publisher of the journal. Most copyright agreements prevent the author from placing the whole of their article in the public domain (i.e. publishing it on a freely-available website). There is nothing to stop you from sharing the reference information for your article. Furthermore, most copyright agreements allow the author to share reprints (paper or electronic) with others in response to a specific request. If you include your email address in your submission, other PubVolc users will be able to contact you to request a copy of your article. Note that your email address remains hidden internally within the PubVolc server, and will never be shared with anyone.

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7. Why do you want my email address, and what will you do with it?

One of the core aims of PubVolc is to provide poorly-resourced researchers with access to the latest research. If you are an author and you include your email address when you submit your article to PubVolc, anyone who is interested in your work will be able to contact you through the PubVolc website, to ask you for a reprint of the article. In this way, academics and others who cannot afford to pay for access to journals can still access recently-published research.

Your email address is held internally on the PubVolc server and will never be shared with anyone. Reprint requests are generated automatically and your email address is not revealed to the person making the request. If you include an email address when you submit an article to PubVolc, an email will be sent to that address requesting verification that the address is correct. This prevents other people from submitting your email address without your permission.

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8. PubVolc only accepts recently-published articles. How recent?

Ideally, articles should have been published in the last few months. In practice, all articles published this year are accepted. If it is the first half of the year, articles from last year are also accepted. At the moment, articles published in 2017 only are being accepted.

PubVolc does not accept articles that are "in press". Please wait until the article is published (published online is fine) before submitting it.

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9. How do I request a reprint?

Each entry in the PubVolc database (new, current and archive), in the monthly volcano listserv digest, and in results returned from the search page has a link to "view full record". If you follow this link, complete information about the entry will be displayed. If the author has submitted their email address, there will be a "request reprint" link.

If you have requested a reprint and, after a reasonable span of time have received no reply (bear in mind that people may be in the field for extended periods) please contact the PubVolc team.

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10. Who chose the keywords?

PubVolc uses the AGU volcanology keywords. If you feel strongly that a new category should be added, please contact the PubVolc team.

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11. How can I make changes to the entry for my article?

It may be that your article was submitted by someone else, who found it and thought it would be of interest. It may also be that you disagree with the category that your article has been placed in, or with the description of it. If you wish to may any changes, please contact the PubVolc team.

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12. How do I import my article from my citation management software?

You can use this submission form to enter information in the RIS or ISI reference format.

Most reference management software and many online journals (including JVGR and Bull. Volc.) allow you export references in RIS format. References in RIS format look like this:

TY  - JOUR
T1 - Satellite imaging of the Vesuvius AD79 eruption cloud
JO - Journal of Anachronistic Volcanology
VL - 23
AU - Smith, A.B.
AU - Jones, C.D. etc.

ISI Web of Knowledge allows references to be exported in ISI format. Navigate to the full record for your article, then choose "- to other reference software" from the "Save To ..." drop-down menu. References in ISI format look like this:

PT J
TI Satellite imaging of the Vesuvius AD79 eruption cloud
SO Journal of Anachronistic Volcanology
VL 23
AU Smith, A.B.
Jones, C.D.
etc.

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13. My email address has changed, can you update my details?

Yes, please fill in the contact form stating your old and new email addresses. The PubVolc moderator will update the records.

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14. How do I contact the moderator?

Please use the contact form. You may contact the PubVolc moderator by post at the following address:

Dr. Ed Llewellin
Department of Earth Sciences, Durham University, DH1 3LE, UK

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15. Who moderates PubVolc?

PubVolc was created and is moderated by Ed Llewellin, a volcanologist at Durham University, UK. If you would like to get involved in the PubVolc project, please get in touch via the contact form.

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16. How is PubVolc funded?

PubVolc is supported by the Geologist's Association via the Curry Fund. This support will run until 2013. If you have suggestions for other sources of funding to support our work, please get in touch via the contact form.

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17. Which volcano's profile is in the PubVolc logo?

You have three guesses . . .

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PubVolc created and
maintained by Ed Llewellin